Business Slide Index
For Microsoft® PowerPoint®
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How to use the software?

To discuss the features of the Business Slide Index software, consider the following scenario.

Assume that our department uses a team folder called G:\Teamdata to store lots of documents - with many people contributing this place has become somewhat messy. We want to create a new PowerPoint® index on our Desktop to conveniently search, browse and access the slides and presentations from the team folder.

The following sections will lead you through the most important steps.

Creating a new PowerPoint® index

The first step is to create a new index for the team folder and save it to the desktop. This initial step is needed only at the beginning, when an index should be established for a specific location.

  1. Start the Business Slide Index software from the start-menu
  2. Click the button "Create index for a given folder"
  3. Select the source directory. This directory contains the PowerPoint® files which are to be integrated into the index. Note that all subdirectories will be analyzed as well. In our example we would pick G:\Teamdata.
  4. Select the destination directory. The index containing the PowerPoint® previews and the full-text search database will be placed in this directory. In our example we pick the Desktop folder as a convenient location.
  5. The software processes the PowerPoint® files and creates the index. This may take some time, depending on the total number of PowerPoint® files in G:\Teamdata. After processing, the destination directory is opened automatically. Start "SlideIndex.exe" to open the index.

Using the PowerPoint® index

Once the index is setup it can be used to search for slides and presentations.

  1. Start "SlideIndex.exe" from the Desktop folder (the place where the index was saved)
  2. Use the interface to work with the index
    • Click on a slide preview to directly open it in PowerPoint®
    • Click on the path to locate the file in Windows Explorer

Full-text search (A)

You can enter keywords to find "lost" slides in only a few seconds.

  • Results are sorted according to relevance.
  • Previews of the slides are displayed
  • Clicking on a slide directly opens it in Microsoft PowerPoint® for editing
  • Clicking Index displays additional information about a slide
    (author, date, location, a preview of the entire presentation)
  • Clicking File opens the path of the presentation in Windows Explorer.

By default the full-text search is performed on the text of the PowerPoint® slides in the index. You can also use path:keyword to search for a specific path name. A search may also include wildcards (e.g. keyw* or keyw?) or logical operators (keyword1 AND keyword2, keyword1 OR keyword2) and you can extend the query to include similar words (e.g. keyword~). Use quotation marks (e.g. "keyword1 keyword2") to search for specific phrases or word groups.

Slide preview sizes (B)

The sizes of the previews can be changed here from Tiny (overview) to Huge (reading mode).

Updating the index (C)

Use the refresh button to keep the index up-to-date. The team folder G:\Teamdata will be analyzed for new or updated presentation files. The update will be much faster than the the initial setup, as changed files will be processed only.

When updating the following labels are used to highlight changes:

The additional information displayed for each presentation file can be used to find out who made the changes.

File information (D)

For each PowerPoint® file in the index additional file information is displayed.

  • Click on the path to the file in Windows Explorer
  • Click on a slide to open it directly in Microsoft PowerPoint® for editing
  • Creation and modification times are displayed
  • The team member who made the last changes is listed (modified by)
  • The team member who placed the file is listed (filed by)

Customer support

Further questions? Our customer support is pleased to help you. You can reach us via email.